It is possible to avoid filling out those paper form 941 each quarter and start e-filing them. The IRS website has a section on electronically filing all sorts of forms, including the 941. This is a good option for companies with lots of employees but for just a few employees it might be more cost effective to do it yourself. That’s because it’s not free.
The IRS has something called the Employment Tax E-File System which is actually a collection of information on third party companies that will help you file your form 941 for 2013. The IRS doesn’t actually have a system in place to handle e-filed form 941s themselves. So what looked like a great idea at first, isn’t actually the best option for everyone. These third party companies are in business- they charge for their services. That’s why it might be worth it if you have lots of employees but otherwise consider it very carefully before you enroll.
However, if you think paying a service to electronically file your 941s for you is worth the expense, it’s not too late to get started for the 2013 forms. Choose a software provider or online site and register, get a PIN etc and you’re on your way.
For the rest of us small businesses, the good old paper Form 941 will still have to do. It’s available for download at the IRS website.